Welcome to the Pennsylvania Procurement Handbook online. This Handbook provides information on the policies, procedures, and guidelines for the procurement of materials, services, and construction under the authority of the Procurement Code.
The Procurement Handbook is not available for download or print as a whole document. Individual handbook chapters, which are accessible from this page, can be downloaded or printed separately. This is the only version of the official Procurement Handbook. Please check back here for the latest procurement information since updates occur regularly. The latest updates to the Procurement Handbook were published on November 8, 2024.
Please direct any questions or recommended updates regarding the Procurement Handbook to gs-procure@pa.gov.
Pt I Ch 01 General ProvisionsPt I Ch 02 DefinitionsPt I Ch 03 ResponsibilitiesPt I Ch 04 Contract Use Need and AuthorizationPt I Ch 05 Contracting ProcessPt I Ch 06 Methods of Awarding ContractsPt I Ch 07 Thresholds and DelegationsPt I Ch 08 Selecting Type of ContractPt I Ch 09 Statewide Requirements ContractsPt I Ch 10 Contract FormatsPt I Ch 11 Multi-term ContractsPt I Ch 12 Real Estate LeasesPt I Ch 13 Specification Statement of WorkPt I Ch 14 Contractor ResponsibilityPt I Ch 15 PrequalificationPt I Ch 16 Debarment and SuspensionPt I Ch 17 Approval of Accounting SystemPt I Ch 18 Contract PaymentsPt I Ch 19 Employer Employee IssuesPt I Ch 20 NondiscriminationPt I Ch 21 Small and Diverse BusinessPt I Ch 22 Green ProcurementPt I Ch 23 Guaranteed Energy Savings ContractsPt I Ch 24 PrintingPt I Ch 25 Maintenance of Commonwealth-Owned AutomobilesPt I Ch 26 Cancellation of Invitations for Bids and Requests for Proposals Rejection of All Bids and ProposalsPt I Ch 27 Procurement CardPt I Ch 28 Cooperative Purchasing Including Purchasing from GSA Schedule ContractPt I Ch 29 Procurement of Furniture Fixtures and Equipment for Public UniversitiesPt I Ch 30 Funds CommitmentsPt I Ch 31 Contract SignaturesPt I Ch 32 Contract ChangesPt I Ch 33 Digital Service AcquisitionPt I Ch 34 Providing Equipment to Contractors Pt I Ch 35 Contract Identification Numbers Pt I Ch 36 Bid or Proposal Security Pt I Ch 37 Contract Performance Security Pt I Ch 38 Payment Bonds Pt I Ch 39 Bid Modification and Withdrawal Pt I Ch 40 Non-collusion and Bid-Rigging Pt I Ch 41 Written Determinations Pt I Ch 42 Reporting Requirements Pt I Ch 43 Contract Provisions Pt I Ch 44 Prevailing Wage Act Pt I Ch 45 Steel Products Procurement Act Pt I Ch 46 Trade Practices Act Pt I Ch 47 Reciprocal Limitations Act Pt I Ch 48 Inventory Management Pt I Ch 49 Best Value and Return on Investment Pt I Ch 50 Public Access to Procurement Information Pt I Ch 51 Auditing Pt I Ch 52 Records Retention Pt I Ch 53 Interagency Agreements Memoranda of Understanding and Intergovernmental Agreements Pt I Ch 54 Contact Person Responsibilities Pt I Ch 55 Roles of Contracting Officer Pt I Ch 56 Quality Assurance Pt I Ch 57 Contractor Performance and Legal Remedies Materials and Services Pt I Ch 58 Bid Protests Pt I Ch 59 Contract Controversies Pt I Ch 60 Employee Ethics
Pt II Ch 01 Small No-Bid Procurements Pt II Ch 02 ReservedPt II Ch 03 Delegated Formal Competitive Sealed Bidding Pt II Ch 04 Competitive Sealed Bidding Exceeding Delegated ThresholdsPt II Ch 05 Sole Source Procurement of MaterialsPt II Ch 06 Emergency Procurements Pt II Ch 07 Competitive Sealed Proposals RFP Process Pt II Ch 08 Procurements from Effective DGS Statewide Requirements Contracts Pt II Ch 09 Off-Contract ProcurementsPt II Ch 10 Procurement from DGS Multiple Award ContractsPt II Ch 11 Purchase of Materials Manufactured or Services Performed by Persons with DisabilitiesPt II Ch 12 Procurement of Equipment Through Rental Lease, Lease with Purchase Option or Installment PurchasePt II Ch 13 Purchase of Rented or Leased Equipment Pt II Ch 14 Procurement of Used Equipment Pt II Ch 15 Procurement of PrintingPt II Ch 16 Trade-In EquipmentPt II Ch 17 Interagency Transfer or Exchange of Materials Pt II Ch 18 Vehicle ProcurementsPt II Ch 19 Procurement of Commercial Type Vehicles Pt II Ch 20 Material Procurement through DGS Bureau of Supplies and Surplus OperationsPt II Ch 21 Procurement of Materials or Services Through a Cooperative Purchase Agreement Including GSA SchedulesPt II Ch 22 Procurement of Insurance and Notary BondsPt II Ch 23 Invitation for Bid IFB CorrectionsPt II Ch 24 DGS Change OrdersPt II Ch 25 Copier Lease Purchase Order AdjustmentsPt II Ch 26 Agency Change Purchase Orders Pt II Ch 27 ReservedPt II Ch 28 Procurement Overshipment and UndershipmentPt II Ch 29 Reserved Pt II Ch 30 ReservedPt II Ch 31 ReservedPt II Ch 32 ReservedPt II Ch 33 Material InspectionPt II Ch 34 Late Delivery of Ordered Materials Pt II Ch 35 Surcharge ProgramPt II Ch 36 Release of Supplier Security Pt II Ch 37 Goods ReceiptPt II Ch 38 Request to Advertise
Pt III Ch 01 Small No-Bid ProcurementsPt III Ch 02 ReservedPt III Ch 03 Delegated Formal Competitive Sealed BiddingPt III Ch 04 Competitive Sealed Bidding Pt III Ch 05 Sole Source Procurement of ServicesPt III Ch 06 Emergency Procurements of ServicesPt III Ch 07 Competitive Sealed Proposals RFP ProcessPt III Ch 08 Competitive Selection Procedures for Certain Services (Accounts Clergy Physicians Lawyers Dentists and Other Professional Services)Pt III Ch 09 Procurement from Effective DGS Statewide Requirements Contracts for ServicesPt III Ch 10 Procurement of Contract Items Off-ContractPt III Ch 11 Procurement from DGS Multiple Award ContractsPt III Ch 12 Purchase of Materials Manufactured or Services Performed by Persons with DisabilitiesPt III Ch 13 Procedure for Selection of Counsel and Litigation Consultants by the Office of General CounselPt III Ch 14 Invitation for Bids IFB CorrectionsPt III Ch 15 Change Orders Pt III Ch 16 Agency Change OrdersPt III Ch 17 Purchase Requisitions Estimate CorrectionsPt III Ch 18 Request to Advertise
Pt IV Ch 01 Capital ProjectsPt IV Ch 02 No-Bid Procurements of Construction (P-Card)Pt IV Ch 03 Sole Source Procurements of Construction with an Estimated Cost Exceeding $10000Pt IV Ch 04 Emergency Procurements of ConstructionPt IV Ch 05 Procurements of Construction Material and Equipment Through DGS Bureau of Procurement Statewide Contracts Pt IV Ch 06 Procurements of Construction Material and Equipment from DGS Bureau of Procurement Multiple Award ContractsPt IV Ch 07 Requests to AdvertisePt IV Ch 08 Tier 1 ITQ Small Business Construction ContractsPt IV Ch 09 Small Business Design and Construction ProgramsPt IV Ch 10 Competitive Sealed Proposals RFP Process Pt IV Ch 11 Guaranteed Energy Savings Act ProjectsPt IV Ch 12 Small Guaranteed Energy Savings Act ProjectsPt IV Ch 13 Procurement of Leasehold Improvements Pt IV Ch 14 Small and Diverse BusinessesPt IV Ch 15 Job Order Contracting program
Below are the Procurement Code Threshold amounts as adjusted on January 1, 2023.